Publishing content items

Now that you've finished perfecting your content and are ready to display it to the world, it's time to publish your content. Doing so makes it publicly accessible through our Delivery API.

Table of contents

    You can publish content items only when their content meets the criteria defined by content type. This means that elements with limitations must have correct values and required elements must be filled in.

    See how to move content items through their workflow inside the app.

    Publishing a content item

    To publish a content item:

    1. From the app menu, choose Content & Assets .
    2. Click a content item to open it for publishing.
    3. Click Publish .
    4. Click Publish at the bottom of the side panel.
    5. If the content item contains any links to content items or linked content items, you can publish all the items at the same time.

    A short time after publishing, your content is publicly available via the Delivery API.

    Note: If Publish is not shown in step 3, this means that the current workflow step cannot transition to Publish based on your project's workflow setup. The item must first go through all the necessary steps, for example Review and Approval. You can customize your content workflow according to your specific needs.

    A screenshot of the publishing sidebar.

    The system changes the workflow step of the given content items to Published and they become publicly available.

    Publishing a content item with linked content items

    If the content item contains any links to content items or linked content items, you can publish the other items at the same time to prevent any broken links or even breaking your app.

    To publish linked items with your content item, choose the items you would like to publish with the original item and click Publish item with selected items. All items not selected will remain in their current workflow steps.

    A screenshot of a list of linked items to publish.

    Be sure not to close the window until your content item and all linked items are published.

    You can't select linked items for publishing if:

    • The linked item's workflow requires further steps prior to publishing.
    • You do not have the capability to publish that linked item.
    • The linked item is already published.

    This does not apply to components in rich text elements. Components are always published together with the item that contains them.

    Resolving incomplete content

    If the system tells you that your content item cannot be published yet, make sure all the elements are filled in correctly.

    To quickly find elements that need your attention in the current content item, you can use the "left to complete" indicator shown on the Details tab. Clicking Details opens the sidebar where you can click on the Elements left to complete to be taken to the incomplete items.

    What's an incomplete element? This includes elements that:

    • Are set as required but empty.
    • Do not meet a set limitation, such as the maximum number of characters for a text element.

    Publishing multiple content items

    To publish two or more content items at once:

    1. From the app menu, choose Content & Assets .
    2. Select the content items you want to publish.
    3. Click More actions .
    4. Select the Publish action.
    5. Click Publish at the bottom of the side panel.

    A short time after publishing, the selected content items are publicly available via the Delivery API.

    Note: Content types, sitemap locations, and taxonomy groups are not affected by publishing – they are always published. When you modify content types, sitemap, or taxonomy groups used by published content items, the changes will appear immediately.

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