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Scheduling content publishing

There are situations where you might want to set a publish date for a content item. This allows you to prepare and schedule content changes that are automatically triggered at a specific point in time.

Premium feature

Scheduled publishing requires a Professional plan or higher.

Table of contents

    Scheduling content items

    To schedule a content item:

    1. From the app menu, choose .
    2. Click an unpublished content item to open it.
    3. Click  Publish.
    4. Select Schedule to publish.
    5. Pick a time and date.
    6. Click Schedule to publish.
    7. If the content item contains any links to content items or linked content items, you can publish all the items at the same time.

    Note: If Publish is not shown in step 3, this means that the current workflow step cannot transition to Publish based on your project's workflow setup. The item must first go through all the necessary steps, for example Review and Approval. You can customize your content workflow according to your specific needs.

    An animation of scheduling an item for publishing.

    The system will change the workflow step of the given items to Scheduled. At the specified time (with a possible delay of up to 5 minutes), the workflow step will change to Published and the items will be publicly available.

    Publishing a content item with linked content items

    If the content item contains any links to content items or linked content items, you can publish the other items at the same time to prevent any broken links or even breaking your app.

    To publish linked items with your content item, choose the items you would like to publish with the original item and click Publish item with selected items. All items not selected will remain in their current workflow steps.

    A screenshot of a list of linked items to publish.

    Be sure not to close the window until your content item and all linked items are published.

    You can't select linked items for publishing if:

    • The linked item's workflow requires further steps prior to publishing.
    • You do not have the capability to publish that linked item.
    • The linked item is already published.

    This does not apply to components in rich text elements. Components are always published together with the item that contains them.

    To reschedule a content item you have to unschedule it and then schedule it again.

    Bulk scheduling

    To schedule multiple content items at once:

    1. From the app menu, choose Content & Assets .
    2. Select the content items you want to schedule.
    3. Click More actions .
    4. Select the Publish action.
    5. Select Schedule to publish.
    6. Pick a time and date.
    7. Click Schedule to publish.

    Canceling scheduled content items

    1. Open the content item you want to unschedule.
    2. At the top of the page, click Cancel scheduling.

    The workflow step of the content item will change to the first step in your workflow – usually Draft.

    If the content item references other items using linked items, these items aren't scheduled and keep their own workflow steps.

    Similar to bulk scheduling, you can unschedule several items at once directly in your content list using the More actions  button.